Terms and Conditions

 Introduction

Thank you for registering for The Infinite Gathering conference (“Conference”) owned and operated by Infinite Gathering Enterprises, Inc.. Regardless of whether your registration is submitted by you or your proxy, the following Conferences Terms and Conditions (“Terms”) apply to you and your participation in any The Infinite Gathering Conference (both in-person and virtual). Depending on the type of conference, certain terms below may not apply. “Attendee” for purposes of these Terms will include all participants at the Conference, including Exhibitors and Attendees. By participating in this Conference, you agree to these Terms so please read them carefully. These Terms include and incorporate by reference Infinite Gathering’s Global Privacy Policy.

This Conference is organized by Infinite Gathering Enterprises, Inc., which reserves the right, in its sole discretion, to limit or deny access to any entity or individual. To be eligible to participate, you must be 18 years old or older.

Conference Registration

Attendee Cancellation Policy

No refunds will be given for cancellations. If you need to cancel your participation, your request must be submitted by email to support@theinfinitegathering.com. A conference credit will be issued for all registration fees paid (minus any cancellation fee) and will expire 12 months from the date of the original, canceled event. Conference credits will not be issued if you do not attend the event and have not requested cancellation prior to the event start date. Conference credits may be applied toward any Infinite Gathering Enterprises, Inc. event, service, or product. If a conference credit is applied toward an event, the event must take place prior to the credit’s expiration date. Alternatively, you may choose to send a substitute attendee in your place. An additional fee may apply depending upon the membership status of the substitute. Substitution requests must be submitted by email to support@theinfinitegathering.com.

Please remember that canceling your registration does not automatically cancel your hotel and travel arrangements. Attendees are responsible for canceling their own hotel and travel reservations.

Force Majeure

After the cancellation cutoff date, payments made are not refundable for any reason, including, but not limited to, failure to use conference attendance credentials due to illness or due to any event beyond the reasonable control of the parties, such as an act of God, natural disaster, travel-related problems or an act of terrorism.

Medical Services

Attendees acknowledge and agree that the Conference material does not include medical services or medical advice.  Although staff members performing the services may, or may not, hold medical licenses, none of the Conference material and/or content  includes or provides any personal medical services or medical advice.

Legal Services

Attendees acknowledge and agree that the Conference material does not include legal services or legal advice.  None of the Conference material and/or content  includes or provides any personal legal services or legal advice.

Substitution and Badge Policy

“No Shows” will be deemed a cancellation per the cancellation cutoff date in the Cancellation Policy listed above. Invitations that are part of a Infinite Gathering membership or invitational program are non-transferable and are not eligible for substitution.  Additional terms of your Infinite Gathering agreement may apply.  Please consult your Infinite Gathering representative with any questions.

Sharing of Attendee badges/credentials is not permitted at any time. Badges/credentials are issued to, can be picked up by, and used by only the Attendee named in the registration. Photo ID will be required for each Attendee when collecting a badge onsite. Badges must be worn at all times during the Conference.

A Infinite Gathering Conference badge allows an Attendee entry to the overall Conference, but cannot guarantee admission to every session, lounge, or meeting area. Admission is subject to venue capacity and other requirements.  For example, certain sessions may be restricted from vendor Attendees.

Group Discount Program

Groups must consist of employees of the same organization and discounts only apply to the same conference. At those conferences where we offer the Group Discount Program, there is a limit of four Group Rate Discount complimentary registrations per organization per conference.

Only one discount may be applied to an individual registration. With the exceptions of the early bird discount, multiple discounts cannot be combined. 

In order to receive the group discount and be admitted to the conference, all registrations must be paid in full. Cash and paid ticket registrations both qualify towards the group rate discount. A combination of paid tickets and cash registrations may be used to qualify for Group Rate Discount complimentary registrations. Some restrictions may apply to ticket registrations.  Contact your Infinite Gathering Representative if you have questions. Group Rate Discount does not apply to Virtual Conference registrations.

Payment Terms

Currency Exchange Rate Disclaimer: Client/Cardholder confirms acknowledgment and acceptance of a potential gain/loss incurred by any adjustments made by their bank due to the currency exchange rate. Infinite Gathering will not be liable or responsible for any loss incurred by the Client/Cardholder from an adjustment made due to the currency exchange rate. Nor will Infinite Gathering pursue the Client/Cardholder for collection if that adjustment should be made in the Client’s/Cardholder’s favor.

Submission of a registration online, by phone or email, constitutes an official registration and intent to attend the Conference.  Invoices are payable upon receipt, and full payment must be received in order to gain entry to the Conference.  Until your payment is received you will not have access to pre-conference entitlements that you may be entitled to, such as booking certain sessions or reserving meetings with analysts.  Please note Infinite Gathering does not accept cash payments onsite at the Conference, unless required by law.

You agree that, in the unlikely event that Infinite Gathering cannot resolve your payment issue and you dispute the credit card charge, your electronic statement may be used as evidence that said charge is valid and just. If there are any issues with your credit card charge, please contact Infinite Gathering Finance at support@theinfinitegathering.com.

Before the Conference

Before Conferences with Exhibitors

To ensure all our Attendees and exhibitors derive the greatest value from our Conferences, we share a list of company names and job titles (but not name or contact details) of Attendees with Exhibitors for their planning purposes before the Conference. If you would prefer to opt-out of such sharing, please email support@theinfinitegathering.com. Please note that if you choose to have your attendee badge scanned by an Exhibitor at the conference, we will share your name and contact details with that Exhibitor as disclosed in the Badge Scanning section below.

Before non-Exhibitor Conferences

To ensure all our Attendees derive greatest value from our non-Exhibitor Conferences (e.g., Annual Executive Retreats), we may share company names, job titles, and names of Attendees with other Attendees for their planning purposes before the conference. If you would prefer to opt-out of such sharing, please email support@theinfinitegathering.com.

At the Conference

Attendance at Exhibitor Sessions

By attending an Exhibitor session, whether as a virtual Attendee or as an in-person Attendee, you are authorizing your registration information to be shared with that particular Exhibitor and agree to receive communications from such Exhibitor, which are subject to that Exhibitor’s privacy practices, including their privacy statement or policy.

Exhibitor Use of Attendee Contact Information

Infinite Gathering also allows Exhibitors to access Attendee information at the Conference. Infinite Gathering is not responsible for Exhibitor use of said contact information.  You are consenting to allow that Exhibitor to use your contact information to communicate with you about their services and special offers in accordance with the Exhibitor’s Privacy Policy. 

Session Availability

Your Conference registration provides access to certain sessions based on your Attendee profile and registration package. Session admission is also subject to ticket allocation.

Guest Speakers

Infinite Gathering Guest Speaker sessions are central to the success of Infinite Gathering Conferences. In order to provide our Attendees with a global platform for the exchange of ideas and insights, we invite key figures from various industries to share their personal perspectives concerning the challenges and opportunities facing businesses today. Guest speakers are not employees of Infinite Gathering and Infinite Gathering neither pre-reviews nor comments on the content of our guest speakers sessions. Guest Speaker views and opinions are entirely their own and in no way reflect the views and opinions of Infinite Gathering.

Use of Multimedia at the Conference

In order to comply with global data privacy laws, Infinite Gathering imposes certain restrictions on the use of multimedia at its Conferences (i.e., photography, video, audio, online streaming and all future mediums). Please note that Infinite Gathering imposes different photography/streaming/recording and social media rules for Exhibitors and Attendees from Exhibiting companies at the Conference (as further clarified in the Exhibitor Rules & Regulations because these groups are representing Infinite Gathering at the Conference).

Exhibitors and Attendees: Infinite Gathering prohibits the use of cameras and mobile recording devices at all Conference Sessions and on the Exhibit Floor during show hours. For all other areas of the Conference, Infinite Gathering (and at times approved third parties) hires professional service providers (photo/video/audio/streaming) to document and showcase the Conference experience. For virtual conferences, Infinite Gathering prohibits the use of screen shots and/ or any other technology that can be used to capture proprietary content and images from our website.

For Exhibitors: When a company contracts with Infinite Gathering to exhibit at a Conference, they are representing Infinite Gathering.  As such, we will allow them to photograph/stream/record their Conference experience and booth set-up, provided they comply with the Exhibitor Rules & Regulations.  Among other things, Exhibitors must use Infinite Gathering’s dedicated production provider or must film their booth set-up before or after official trade show floor hours of operation. 

For Attendees: Infinite Gathering leverages social media to post real-time Conferences photos and videos to its Social media feeds, and display select submissions from those feeds on screens throughout the venue. Attendees are encouraged to capture their Conference experiences in the permitted areas of the Conference venue and post their own social content from the Conference (text, photos, audio, video, streaming), provided it does not defame other Conference attendees or Exhibitors or infringe on copyrighted Infinite Gathering branding and content. Infinite Gathering will determine in its sole discretion which posted content will be displayed on the screens at the Conference venue.

By attending the Conference, you acknowledge and agree as follows: (a) Infinite Gathering may edit and use the footage it captures at Infinite Gathering Conferences for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) Due to the prevalence of mobile recording devices in today’s world, Infinite Gathering disclaims all liability for the capture of your image by Attendees (who are not under sponsorship contracts with Infinite Gathering) in any multimedia format at the Conference.

Meetings – Both In-Person and Virtual

Infinite Gathering One-on-One Meetings

One-on-one meetings are offered at some Infinite Gathering conferences and are available to clients who have a full conference registration for the conference. Payment must be received in full prior to scheduling a one-on-one meeting. An additional person within the same organization may be requested to attend, space permitting. There is a limit to the number of One-on-One meetings to which each Attendee is entitled as well as a limit on the number of One-on-One meetings allotted per organization. Each One-on-One meeting booked by an individual Attendee and/or organization must be with a separate Infinite Gathering content expert.

Infinite Gathering One-on-One meetings are not to be used for vendor product/service updates and briefings. The topic will need to be inquiry-based and fall under the analyst’s or advisor’s respective coverage areas. All One-on-One meetings are subject to review by Infinite Gathering, and if an appropriate topic is not provided, the Attendee will be contacted to provide further details or an alternative topic. Attendee clients interested in briefing Infinite Gathering analysts or advisors may contact the Vendor Relations department and schedule a meeting following the Conference by mailing support@theinfinitegathering.com. Infinite Gathering reserves the right to stop the One-on-One meeting at any point should it evolve into a vendor briefing.

A Infinite Gathering Conference is an open environment, with large numbers of Attendees and Exhibitors. While Infinite Gathering will keep confidential the specifics of your discussion with our content experts, we encourage you to take the proper precautions during your One-on-One meeting to ensure you do not inadvertently disclose sensitive information to bystanders. To help protect the security of your One-on-One meeting, Infinite Gathering prohibits any and all recording of One-on-One meetings.

Exhibitor Meetings

Conference Attendees may request a meeting with a Conference Exhibitor by providing Infinite Gathering’s Conferences team with their personal contact information (PI) via support@theinfinitegathering.com.  The Infinite Gathering Conferences team will share this Attendee PI with the requested Exhibitor solely to contact the requested Exhibitor on Attendee’s behalf in order to coordinate the meeting time and location. During a virtual conference, Attendees may request to be contacted by an Exhibitor. By making this request, they are agreeing to share their personal contact information with the Exhibitor and allowing the Exhibitor to contact them.

Exhibitor Functions

At times, Infinite Gathering may contact you on behalf of an Exhibitor to invite you to a function such as an exclusive lunch or dinner.  To help Exhibitors plan for these functions, we share with them a list of Attendee company names, job titles, and countries (but not name or contact details). You may opt-out of this sharing by emailing support@theinfinitegathering.com.  You will also have the opportunity to decline an invitation to attend such functions. 

Conferences Security

FOR IN-PERSON CONFERENCES: Infinite Gathering Wireless is a free open wireless internet service provided to Infinite Gathering Attendees for use at Infinite Gathering Conferences. By using the wireless service, you agree to the following terms and conditions:

The Infinite Gathering Conferences Attendee Wireless Service is a complimentary service that allows authorized users to access the internet during their visit to a Infinite Gathering Conference. By accessing the Infinite Gathering Wireless, you acknowledge that you are an authorized user of Infinite Gathering’s system. You further understand that your access to the system is an unencrypted public wireless network, and that you are solely responsible for ensuring the privacy and integrity of any transmissions you make or receive, as well as the safety and security of any systems you attach to the Infinite Gathering Conferences Attendee Wireless Network. You understand the unencrypted access to the public internet and take full responsibility for any necessary security precautions, including encrypting confidential transmissions and backing up any data. You agree that Infinite Gathering may routinely monitor, audit, intercept and disclose communications over its networks for security, performance and other purposes, and may remove an attached system from the Infinite Gathering Conferences Attendee Wireless network at any time for any reason. This information may include, but is not limited to device, user, and location data while on Infinite Gathering’s network.

Limitation of Liability — Under no circumstances, where applicable law permits, shall we be liable for any direct or indirect damages resulting from your use of the Infinite Gathering service or the www.theinfinitegathering.com platform, whether or not we have been advised of the possibility of such damages   In no event shall our total liability to you for all damages and losses exceed the amount paid by you, if any, for accessing the Infinite Gathering Wireless Service. or the www.theinfinitegathering.com platform We have no duty to update the Service or the contents thereof.  If you are dissatisfied with the service, your sole and exclusive remedy shall be to discontinue use of the Service. 

Conferences Services

Infinite Gathering provides tools and services that are designed to help Attendees get the most value out of their Conference experience. These tools and services are designed to help Attendees build a personal agenda, find and connect with others before, during, and after the Conference. To ensure a positive experience is had by all, we require Attendees to adhere to the Conferences Code of Conduct.

INFINITE GATHERING ENTERPRISES, INC Website and Mobile Application

When building your agenda and setting up your Conference experience within the INFINITE GATHERING ENTERPRISES, INC tools (which may not be available for all conferences), Infinite Gathering may evaluate the content you access and the choices you make to provide you with recommendations and ensure the most effective ongoing service and support. Infinite Gathering will not share this information with any third party without your prior written consent.

Attendee List and Messaging

As a Conference Attendee, you may be entitled to opt-in to the Attendee list and messaging features in Infinite Gathering INFINITE GATHERING ENTERPRISES, INC Platform. These features are designed to help you find and connect with your peers before, during and after the Conference.

Other Attendees can view the profile information you supply, but will not have access to your personal email address, or any other contact information about you, unless you choose to explicitly provide it to them in your online posts, messages, meeting invitations, or another vehicle of your choice. Your usage of these features is bound by our Conferences Code of Conduct.

Push Notifications

When using the INFINITE GATHERING ENTERPRISES, INC Application, you are presented with the ability to allow Infinite Gathering to send you Conference notifications. These notifications may include alerts, sounds, and icon badges. Infinite Gathering utilizes these notifications to communicate upcoming conference features, changes in schedule, and important conference information.

These notification settings can be configured at any time within the settings section of your mobile device.

Presentation Materials

You may receive access to Infinite Gathering and third-party licensed content (“Presentation Materials”). Infinite Gathering is not liable for the information in the Presentation Materials. You may use these presentations as well as session audio/video recordings where available solely for your own internal, non-commercial purposes. Unauthorized distribution (via sales, copying, posting on intranet/internet) is expressly forbidden. Excerpting or quoting is permitted with prior written approval from support@theinfinitegathering.com.

NOTE: Some of our Services are available on mobile devices. We encourage you to not to use such Services in a way that distracts you and prevents you from obeying traffic or safety laws. 

End User/Vendor

End User / Vendor Status

Infinite Gathering defines an end user as an employee from an end user organization, or an employee from a vendor organization in charge of evaluating, purchasing or managing resources, products and/or services for their organization’s internal usage. An end user organization does not offer products, services or solutions associated with the domain of the conference.

Infinite Gathering defines a vendor as an employee from a vendor organization in charge of designing, delivering, promoting, selling or servicing products and/or solutions related to the domain of the conference. A vendor organization offers products, services or solutions associated with the domain of the conference.

Your end user or vendor status is determined at the sole discretion of Infinite Gathering, and we reserve the right to change your status at any given time.